Film Resources
Check below for:
- Film Equipment Loans booking links as of October 2025
- Location information including Checklist, ACTF room form for Film students, other Campus Location request forms, 3rd Party Insurance Forms, and Waivers
- Equipment Damage Reporting
- Manuals
FILM EQUIPMENT LOANS:
Nicole Lavallee, Film Equipment Loans Coordinator 0T11 thfmequip@gmail.com
Equipment pickup schedule OR find the QR code here.
Equipment request form OR find the QR code here.
FILMING LOCATION INFORMATION UPDATED JANUARY 2026
Film students are allowed to use ACTF and main campus buildings for filming with appropriate permission and paperwork. Note there is a process for securing 3rd-Party Insurance for non-UW locations, and location releases and personal waivers.
Lead time is critical as new permissions and insurance requirements are in place - plan for at least two weeks for paperwork to be processed.
FILM LOCATION CHECKLIST - UPDATED! Please review this list as it is useful for ANY filming schedule, but is particularly relevant for location request and insurance requirements. Find it here.
FILM-SPECIFIC ACTF ROOM BOOKING FORM: A new form has been created specifically for Film Students to use for booking space in the ACTF. Find it here.
UW MAIN CAMPUS LOCATION REQUEST AND AUTHORIZATION FORM: The form for requesting locations around the UW campus (outside the ACTF) has been updated. Several layers of permission are required for filming on Main Campus so a minimum of two weeks notice is required. Please use one form per location. Find it here, or you can pick up hard copies of the form in the department office, 3T03.
JANUARY 2026 - PLEASE NOTE RE CLASSROOMS, LIBRARY AND UWSA SPACES
MAIN CAMPUS CLASSROOMS:
Please book any main campus classrooms through the THFM Department Office using the main campus Film Location Authorization Form above. Do NOT book through the online forms available through Scheduling or Events. This is what we’ve agreed to with those two departments.
LIBRARY:
- The library is closed Sundays – no filming will be allowed on Sundays.
- Please refer to the regular hours for the library (closes at 4:30 pm on Saturdays), and any special hours they may list. Requests to film outside the regular hours will be declined.
- Request forms (linked above) should go to: JANICE REYES-BAIN, Administrative Assistant, email: ja.reyesbain@uwinnipeg.ca (Requests should NOT go to the Dean or Acting Dean)
- Requests must indicate specific areas of the library requested, not just “library” in the location information, as well as a brief description of the activity/activities planned.
UWSA SPACES:
The UWSA has supplied specific information for booking spaces they oversee, and adjacent to The Hive. Find the information HERE.
INSURANCE: Off-campus location owners may require 3rd-party insurance, which can be obtained through the University. If you are filming in an off-campus location and the owner requires insurance, please REVIEW THE CHECKLIST and COMPLETE THE FORM (a downloadable form in Word). For questions about Insurance contact Melinda in the department office, 3T03, m.tallin@uwinnipeg.ca or 204-786-9955 who will refer you to the appropriate UW person. Detailed information, photos, and contact information may be required before approval is granted so a minimum of two weeks is required.
WAIVERS: Please note: Waivers may be updated on a regular basis; please always check here for the most up-to-date version for each film project!
The forms may be printed and completed by hand, or partially completed on computer and printed, but ALL SIGNATURES MUST BE HAND SIGNED (no digital signatures). Forms can then be scanned and submitted to the ACTF office electronically to m.tallin@uwinnipeg.ca, or dropped off in hard copy during regular office hours.
Personal Waivers: Any non-UW person participating in your film (actor or crew) should complete the appropriate Adult or Child/Youth Waiver.
ADULT WAIVER (participants 18 and over)
CHILD/YOUTH WAIVER (for participants under 18 years old; must be completed by parent/guardian)
Location Release waivers are also required for each non-UW location used in your film.
LOCATION RELEASE FORM (one per location required)
REMEMBER! If you are considering locations off-campus, please make sure you speak to your Instructor about the appropriate authorizations, permits, permissions, insurance and paperwork.
EQUIPMENT DAMAGE REPORTING FOR INTRO FILM and IN-CLASS USE
This report is for damage that is incurred INTERNALLY, in class, only.
This report is not a substitute for a report completed with the Film Equipment Coordinator; it is for when equipment has been taken out in class outside of the Film Equipment Coordinator's purview.
If you have a scheduled time to return the equipment to the Film Equipment Coordinator, please fill in a report with them during that time.
FILM MANUALS